Closing date:

Final evaluation of a disaster risk reduction project in Lao PDR and Cambodia

Field visits both in Lao PDR and in Cambodia
French Red Cross

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The final evaluation concerns the project “Towards increased resilience and reduced vulnerability to natural disasters through Community Based Disaster Risk Reduction in Cambodia and Laos”, implemented by the Lao (LRC) and Cambodia (CRC) Red Cross Societies with the technical support of the French Red Cross. The project was funded by the European Commission Humanitarian Aid and Civil Protection department – ECHO through its Disaster Preparedness Programme (DIPECHO) under the 7th Action Plan for South East Asia.

The main purpose of this evaluation is to provide lessons through a study on the impact of the project in terms of disaster management, disaster risk reduction, disaster preparedness, knowledge dissemination and coordination.The second purpose is to provide accountability to the donor and the beneficiary community.
The evaluation is scheduled in to take place between september and october 2011.

Purpose of the evaluation

1. To assess the practical suitability of the operation to the needs identified at the programme inception.
2. To provide a clear view on the degree to which the objectives have been achieved.
3. To analyse the impact of the operation, the concrete impact/incidence of activities undertaken in the event of a disaster.
4. To assess the local impact of the project on the community beneficiaries and the National societies.
5. To evaluate the coordination mechanisms used with the national authorities, local and international organisations and all relevant actors.
6. To draw the lessons learned and develop practical recommendations to improve further similar project to the future.

Specific evaluation objectives

The evaluation will cover both quantitative and qualitative analysis of the project objectives, strategies, implementation processes & results, approaches, including the below specific objectives.

- Analysis of the relevance of the project objectives, suitability of the aid provided in the context of local practices, of the choice of beneficiaries, of the strategy, and of DRR measures and tools, in relation to local needs and capacity.
- Examination on coordination and coherence of the actions carried out, in Cambodia and Loa PDR, with local authorities, local and international organisations (including but not limited to DIPECHO-funded projects in Laos implemented by CARE, OXFAM, AND WHO).
- Analysis of the effectiveness of the operation in quantitative and qualitative terms.
- Analysis of the efficiency of the operation.The analysis should cover: planning of activities, implication of beneficiaries in the implementation, relevance of the community based and participatory approach and elements such as: logistics, selection of recipients, maintenance of accounts, etc.
- Analysis of the impact of the project and sustainability. Indicative list below: Contribution to the reduction of vulnerability, effect on the environment of the local population, effect on local capacity-building.
- Analysis of the visibility of the donor and viability of the Operation.
- Analysis of the integration of gender issues.
- If relevant, drawing-up of operational recommendations for the follow-up of the project and/or possible continuation in Laos and / or Cambodia.
- A drawing up of good practices, innovation/creativity, and lessons learned on the project implementation, on FRC and LRC/CRC operational capacities.

Work plan and methodology

- The evaluation will be carried out over three periods.

- The process will be undertaken in line with the local context and will encourage active participation of people in selected respective communities where the CBDRR project is implemented. It will also consider a gender sensitive ways in its approaches.

- The consultant will have to carry out field visits both in Lao PDR and in Cambodia.

1. A briefing will be held at the French Red Cross Headquarter, and/or at the Delegation in Thaïland and at the Delegation in Laos and in Cambodia for 2 to 4 days during which the information and documents necessary for the mission will be provided.

2. Review of data and briefing - FRC/LRC/CRC – 4 to 5 days
- Discussions with the FRC project coordinator in Laos and with the Delegation in Cambodia and with the project teams
- Discussions with the Secretary General of the LRC and of the CRC and its colleagues
- Analysis of the documents relative to the program: Review of the project documents (narrative and financial proposal, logical framework, work plan, intermediary reports and preliminary final report, as well as other documents relative to the running of the program).
- Preparation of the evaluation tools and of the action plan for the field visits in Lao PDR and in Cambodia.

3. Field visits: 14 to 15 days

Primary data collection:
-Interviews with the key actors of the project (technical and administrative team) and other institutional actors
-Interviews with direct project beneficiaries and use of participatory tools (maps, diagrams, matrices etc.)
-Group interviews with the technical team of the project and use of participatory appraisal techniques
-Direct observation, visit of different sites and different communities and participation to activities of the project

Secondary data:
- Review of documents of the French Red Cross
- Review of documents of other institutions working in the same field
- Preliminary analysis of the data collected: 2 days
- Preliminary presentation of the results of the evaluation to the team of the project and to the key partners in each country: 2 days
- A debriefing at the FRC Delegation in Lao PDR for 1 day and in Cambodia for 1 day

4. Report submission and discussion - 4 to 5 days
-The report will be drafted in English
-The draft report will be submitted to the heads of mission and to the Headquarters at the latest 10 days after the end of the field evaluation
-If possible, a debriefing with the DRR Desk at the Headquarters in Paris will take place upon reception of this first version to clarify misunderstandings and inaccuracies. If not, written comments will be sent by the FRC to the consultant.
-Once the necessary amendments to the draft report have been incorporated, the revised text will be resubmitted to the FRC.
-The consultant will have 2 weeks maximum to submit a final report in a computer format.

The total duration of the consultancy should not exceed 30 days including the field visits and the drafting of the final report.

Evaluation report

The report will have the following format:

-Cover page
-Table of contents
-Executive summary
-Main report (about 20 pages): the main body of the report should start with the method used and should be structured in accordance with the specific objectives formulated under point 3 above.

The recommendations will be divided as follows:

- Consolidated recommendations applying to the whole project
- Specific recommendations/issued regarding the Lao activities
- Specific recommendations/issues regarding the Cambodia activities
- Some Annexes if needed

The consultant will be responsible of the coherence of the report, both in terms of content and presentation.

Consultant profile

This evaluation should be carried out by a consultant with:

- Academic background on risks and vulnerability analysis and/or capacity building.
- Knowledge of the Red Cross Movement.
- At least 10 years experience in Disaster Mangement with focus on institutional capacity building.
- Experience in project evaluation
- Experience in community based disaster preparedness and risk reduction
- Kwowledge of Laos and Cambodia institutional and local context is an asset
- Knowledge in hydrology issues is an asset
- Knowledge of english is compulsory

Applicants who have experiences in Regional Disaster Management will be prioritized. The project is looking for experience from the regional level to make extensive use of methodologies, tools, materials, and approaches developed within the SEA region.


Human resources:
the consultant will be welcomed and accompanied (if necessary) by the project team.

Material resources: the FRC delegation in Laos and in Cambodia will make available means of transportation, of communication and of work required for the proper conduct of the evaluation.

The total duration of the consultancy should not exceed 30 days including the field visits and the drafting of the final report.

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