Consultancy- Disaster risk management advanced expert workshop (Facilitator)
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Terms of reference for an advanced expert workshop in DRM area (Certification and Pandemic Recovery Guide part)
Background
In recent years, the world has experienced many disasters, including earthquakes, tsunamis, floods, volcanic eruptions, hurricanes, landslides and pandemics. The postal sector is not immune to the impact of such events and has been severely affected by a number of natural disasters, which have destroyed infrastructure and caused interruptions to postal services. Strengthening the resilience of infrastructures is a key concern and objective not only for the postal sector, but also for the international community, and is an integral component of the United Nations Sustainable Development Goals.
The 26th Congress of the UPU decided to pursue the UPU’s efforts to raise awareness of disaster risk reduction and disaster risk management with a view to assisting UPU member countries in implementing and enhancing measures to face the increasing challenges of disasters that threaten the postal sector.
In order to reinforce the DRM capabilities of designated operators, the UPU implemented regional onsite training workshops in two regions in 2019. Following to two onsite workshops, the UPU implemented 4 online regional workshops.
In 2023, the UPU will create the certification mechanism to provide a standardized framework for disaster risk readiness. The UPU will implement one global workshop and 6 regional workshops to share knowledge regarding DRM including the certification mechanism in postal sector and foster experts to implement the certification mechanism in the future.
The UPU IB will introduce to implement the certification in DRM after a series of workshops and the certification should be criteria for selection of DRF, Disaster Risk Fund, project.
Concept for the advanced expert workshop
The UPU will foster advanced expert in the disaster risk management area in the postal sector through the advance expert workshop. Participants of the advanced expert workshop will be certified as advanced expert after the advanced expert workshop. The advanced expert will facilitate regional workshops when the UPU hold regional workshops in Asia Pacific, Caribbean region, Africa English speaking area, Africa French speaking area, Arab and Latin America in 2024 and 2025.
Description of the services
Preparation for the workshop
The Contractor shall prepare for the advanced expert workshop to create materials based on the certification mechanism and UPU Pandemic Recovery Guide. (Please refer to orange highlighted on an annex 1.)
https://www.upu.int/UPU/media/upu/files/postalSolutions/capacityBuilding/disasterRiskManagement/Pandemic-Recovery-Guide_EN.PDF (attached questionnaires and explanatory note for DOs which we use for two pilot projects.)
The Contractor shall draft materials for regional workshops which will follow to the advanced expert workshop. Regional workshops will be held for Africa English speaking region, Asia Pacific and Caribbean region by onsite and Africa French speaking region, Arab and Latin America by onsite. Onsite regional workshops will be maximum 4 days and online regional workshops will be minimum each 3 hours for 3 days.
Workshops
The Contractor shall facilitate the certification and pandemic recovery part of the workshop and coordinate with the UPU, other facilitators and participants to contribute the workshop.
The Contractor shall share materials for regional workshops to brush up materials for regional workshops.
The Contractor shall survey participants comment, questions and opinions.
Follow up the workshop
The Contractor shall brush up materials for regional workshops.
The Contractor shall submit final report to the UPU including the survey from participants.
Requirements for the Contractor
The Contractor shall demonstrate as follows:
- Proven experience in the successful delivery of DRM projects in English;
- An understanding of national, regional and international DRM strategies and policies;
- Experience of developing business continuity plans, DRM plans and other relevant documents;
- Experience of developing disaster-related training and curricula;
- Experience of evaluating or measuring the effectiveness of training;
- Experience in working with United Nations entities, including the UPU and/or other intergovernmental organizations in the DRM sector;
- Experience of working in the postal sector; and
- Computer literacy, including MS Teams, Word, Excel and PowerPoint.
Work schedule and expected deliverables
The Services shall be provided by the Contractor on an output-based work plan basis. The Contractor shall perform the following activities and complete the following deliverables in accordance with the schedule below:
- Deliverable
- Description
- Activity
- Deadline
Project Start -18 December 2023
- Preparation
- Materials for the advanced expert workshop
- Draft materials for regional workshops
- Survey form
- Confirm all materials which are translated in French and Spanish
2 February 2024
- The advanced expert workshop
- Facilitate the workshop
- Tentative result of the survey
- Tentative feedback report
15 March 2024
- Follow up and final report
- Submit the final report
- Submit materials for regional workshops
- 31 March 2024
Budget
The Contractor shall prepare a detailed phase-by-phase budget, based on daily rates and time allocations for the relevant consultant(s). It excludes travel fee for missions.
It shall be written on the annex sheet.
See Annexes for more details