Technical Lead, Resilient Recovery

About Asian Disaster Preparedness Center

ADPC is an autonomous international organization with a vision to reduce disaster and climate risk impacts on communities and countries in Asia and the Pacific by working with all key stakeholders.

Established in 1986 as a technical capacity building  center, ADPC has grown and expanded its role to be for scientific, educational, developmental and humanitarian purposes. ADPC employs a wide range of professional expertise typically required for Disaster Risk Reduction (DRR) and Climate Resilience (CR) in an effective manner.

ADPC develops and implements cross-sectoral projects/programs on the strategic themes of risk governance, urban resilience, climate resilience, health risk management, preparedness for response and resilient recovery. Our strategic themes are complemented and underpinned by the cross-cutting themes of gender and diversity, regional and transboundary cooperation as well as poverty and livelihoods.

Through its work, ADPC supports the implementation of the Sendai Framework for Disaster Risk Reduction 2015–2030, the Sustainable Development Goals (SDGs), the New Urban Agenda, the United Nations Framework Convention on Climate Change, the agenda defined at the World Humanitarian Summit in 2016, and other relevant international frameworks

For details, please refer to ADPC website.

Department Introduction

The Preparedness for Response and Recovery (PRR) Department of ADPC focuses on enhancing the preparedness, response management capacities of governments, response organizations, volunteers, non-governmental organizations, the private sector, communities, and other traditional and non-traditional actors of the Disaster Risk Management Ecosystem. It also strives to strengthen the capacity of institutions and at-risk communities for faster and efficient disaster recovery. The department works with the above-stated actors to ensure that the regional, national, sub-national, and local disaster preparedness, response, and recovery frameworks and implementation plans are in place well before disaster strikes.

Statement of Intent

ADPC is looking for a suitable candidate for the Technical Lead, Resilient Recovery position based in ADPC's head office in Bangkok, Thailand, with possible extended deployment to program countries as needed.

Under the overall guidance and supervision of the Director, PRR, the Technical Lead, Resilient Recovery will lead the implementation of identified programs of the Preparedness for Response and Recovery (PRR) Department of ADPC. The Technical Lead, Resilient Recovery, is responsible for designing, managing, and guiding the implementation of identified programs in the PRR Department through meticulous planning, review, and strong leadership.

Core responsibility areas include strategic planning, program design and development, implementation, integrated knowledge management, partner relations and coordination, finance, and budget compliance, monitoring and evaluation, staff supervision, and program reporting. In addition, he/she will ensure that programs are implemented in line with ADPC’s strategy, meet the needs of beneficiaries, and are implemented to the highest standards, on time, and within budget.

Note:

It is not the intent of this Position Description to cover every aspect of the position requirements; instead, it highlights the most critical areas of personal and joint responsibility.

This Position Description may evolve based on the change in program needs.

Duties and Responsibilities

Technical and Program Management

• Provide strategic inputs in design and development of programs for PRR Department in expanding its portfolio, specifically under the resilient recovery theme of ADPC
• Lead planning and implementation of assigned programs
• Develop technical guidelines, tools, procedures and protocols related to resilient recovery including, Post Disaster Damage and Needs Assessments (PDNA)
• Manage and supervise program staff for smooth implementation in line with program plans/strategies
• Develop and promote regional corporation and national partnerships with international organizations, government institutions, local organizations, professional associations, academic and training institutions, and the private sector, among others
• Draft regular progress reports and updates to be submitted to the donor agencies and partners
• Formulate and develop new proposals and search for funding opportunities, avenues, and partnerships to mobilize resources

Research, and Knowledge Management

• Provide strategic inputs in research and knowledge management functions of the assigned programs
• Guide the design, production, and dissemination of knowledge products such as process documents, fact sheets, brochures, project overviews, multimedia products (audios and videos), success stories/ impact stories, and other related materials.
• Guide the preparation and production of content for monthly electronic newsletters, including carefully curated articles and preparation and production of briefing materials on the programs as needed/requested.
• Guide the development of background documents and toolkits to support advocacy, communication outreach, including social media toolkits for the assigned programs.
• Guide stakeholder outreach by planning and writing content for media, social media, and events.

Finance and Budget Management

• Work closely with Finance, Human Resource, and Administration departments and other program team members according to ADPC institutional policies and guidelines for carrying out activities under the assigned programs.
• Guide country program teams in drafting project and activity budgets following the overall budgets of assigned programs
• Manage project financial management, including monitoring of project budgets and reporting of monthly financial statements and reconciliation of assigned programs
• Guide timely submission of liquidation reports by the project countries, partners, and the project staff.

Monitoring and Evaluation

• Close collaboration with M&E Lead, guide the M&E focal point/s for the assigned programs ensuring all information and data/statistics are collected, updated, maintained, and shared through regular progress reports, program performance monitoring sheets, and donor reporting, including the development of data collection tools and templates.
• Manage and guide the program management team to monitor the performance targets against the agreed M&E plans and work plans and report the progress on time.
• Supervise and guide the drafting and editing of technical reports, special reports, and other related program documents.

Staff Management and Supervision

• Provide guidance and set a clear direction for the program teams according to established program strategies, goals, and objectives of identified programs
• Provide regular constructive feedback to inspire, motivate and guide program teams through individual dialogues, team meetings, and established organizational performance assessment mechanisms to improve individual professional performance and enhance team collaboration in achieving a common goal and objectives
• Support professional capacity building of staff and contribute to staff professional growth and development in the organization.
• Design and develop new interventions and program areas to expand preparedness for response and resilient recovery thematic areas of ADPC.
• Contribute to PRR strategies, programs, and overall work plans, and annual budgeting processes

This job description covers the general responsibilities and representative tasks of this position. Other tasks may be assigned as necessary according to program priorities and needs.

Competencies

Core competencies

• Integrity: Demonstrates the highest level of commitment and demonstrates respect for persons of concern to ADPC, partners and colleagues in all aspects of work. Ensures that personal and professional behavior is of the highest standard.
• Diversity Awareness: Able to embrace the uniqueness of all individuals along several dimensions such as race, religious beliefs, ethnicity, age, gender, physical abilities, political beliefs, socio-economic status, disability, political conviction, or any other distinguishing features.
• Equality Awareness: Understands that each individual has an equal opportunity to make decisions, participate in social activities, perform any work at the organization and to make the most of her/ his life and talents.
• Teamwork and Collaboration: Works constructively within a team and across teams in ways that allow the achievement of shared objectives. Works effectively with colleagues and partners. Fosters a positive and collaborative environment.

Preparedness for Response and Recovery Department Functional Competencies

• Teamwork and collaboration - Works constructively within a team and across teams in ways that allow the achievement of shared objectives. Works effectively with colleagues and partners. Fosters a positive and collaborative environment.
• Results Orientation - Focuses on the delivery of agreed results through the effective management of internal and external resources to achieve results. Demonstrates a commitment to both personal and organizational excellence, with an emphasis on results.
• Analytical Problem-Solving Skills - Displays analytical thinking by identifying, defining and analyzing information, situations and problems. Arrives at viable solutions through a variety of approaches. Demonstrates critical thoughts, methodical review of implications, intuition and rational conclusions.
• Adaptability - Demonstrates flexibility, both intellectually and behaviourally, to adapt to and work effectively in a variety of situations, often under demanding conditions, and to cope with the unforeseen or unexpected. Looks for opportunities presented by change and is not "paralyzed" by new and unusual scenarios. Creates opportunities to improve the way in which they work.

Supervisory Competencies

• Leadership - Shows clear initiative and proactiveness in steering the direction of staff under their responsibility. Provides vision and strategy; inspires others to action towards a common goal. Recognizes team efforts while being approachable and respectful of others.

Empowerment - Enables or authorizes an individual to think, behave, take action, and control work and decision-making about his/ her job in autonomous, independent, self- directed ways. Has managerial and organizational style that enables staff to practice autonomy, control their own jobs, and use their skills and abilities to benefit both their organization and themselves.

Qualifications

Education

• MSc in Engineering, Planning, Disaster Management, Environmental Sciences, or any other related fields with working experience in the Asia-Pacific region is essential. PhD in a related field would be an added advantage.

Work Experience

• At least 10 years of proven experience in project management and implementation
• Familiarity and at least 5 years of experience in working with government agencies
• Previous experience in working with Humanitarian NGOs or international organizations
• Knowledge of the working ethics of national or state government agencies, International NGOs, National NGOs, private organizations and international organizations would prove to be an added advantage.

Personal Qualities

• Self-motivated, pro-active and takes initiatives
• Demonstrated ability to plan, and organize work & time independently
• Excellent interpersonal and communication skills, team-oriented work style, and experience in working in a multi-cultural environment
• Strong networking capacity and understanding of humanitarian and development nexus at local and regional levels.
• Strong desire to learn, undertake new challenges, must be creative problem-solver, and must have self-confidence.
• Willingness to work hard, good sense of humor but with seriousness about the quality and excellence of work.

Languages

• English is the working language of ADPC. For the post advertised, fluency in English is required. Knowledge of another national or regional language is an advantage.

General Requirements

• Operate within all ADPC Guidelines & Procedures/ Policies.
• Operate within specific program needs.

Reporting and Relationships

In performing the duties and responsibilities indicated above, the Technical Lead, Resilient Recovery will be supervised by the Director, Preparedness for Response and Recovery Department of ADPC.

The Technical Lead, Resilient Recovery will be directly reporting to the Director and work closely with other Project/Program Leads, Project Coordinators, and consultants of ADPC.

How to apply

Interested Candidates can submit the completed ADPC application form, (downloadable from www.adpc.net), resume, copy of degrees/certificate(s) together with a cover letter, to adpcjobs@adpc.net within 4 February 2023 ; 23:59, Bangkok time.

Female candidates are especially encouraged to apply.

ADPC encourages diversity in its workplace and supports an inclusive work environment.

Note: Applicant who submits incomplete documents required as listed above will not be considered.