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Team assistant, G-4 (human resources and administration)

United Nations Office for Disaster Risk Reduction

This job posting has closed

Vacancy Announcement Number 11/059
Post Number 521137

United Nations Core Values: Integrity, Professionalism, Respect for Diversity.

Candidates will be expected to move periodically to new functions throughout their careers and are subject to the assignment by the Secretary-General to any of the activities or offices of the United Nations.

Summary of Main Duties
This post is located in Human Resources and Administration Unit, of the United Nations International Strategy for Disaster Risk Reduction secretariat (UNISDR). Under the supervision of the Programme Management Officer, the incumbent will:

- Enters and maintains administrative data and records for time and attendance, performance appraisal etc in electronic information systems.
- Support in the processing of consultant and individual contractor contracts.
- Generates a variety of standard statistical and other reports, work orders, etc.
- Maintains up-to-date work unit files including files of a confidential nature ( both paper and electronic)
- Assists in the filling of posts by providing logistical support in the assessment process, including contacting applicants and following-up on participation.
- Provides logistics and administrative support for staff development and career support training.
- Performs general administrative tasks to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests/claims, expenditure authorizations, visa applications, etc).
- Provides general office support services; drafts a variety of correspondence and other communications.
- Undertakes research on a range of administrative related issues and assists in the preparation of reports.
- Assists in other related administrative duties as maybe required by the unit and resource management service.
- Support and backstop other team assistants in the unit during their absence.

Core Competencies
Professionalism: Is conscientious and efficient in meeting commitments, observing deadlines and achieving results, and remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; allocates appropriate amount of time and resources to complete work; monitors and adjusts plans and actions as required.
Client orientation: Considers all those to whom services are provided as “clients” and seeks to see things from their point of view; identifies clients’ needs and matches appropriate solutions; keeps client informed of progress or setbacks in projects.

Qualifications and Experience
Completion of secondary school or its equivalent commercial school.
At least 4 years of administrative experience, of which 2 preferably within the United Nations.

Knowledge of Languages
Fluency in oral and written English.


Job description , English

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