Voluntary commitment

Mutual Disaster Assistance Partnership

Description

The Mutual Assistance Partnership, between World Cares Center (WCC) and Peace Boat Disaster Relief Volunteer Center (PBV), will enable the survivors of disasters to receive support faster and in a safe and effective manner through the provision of a rapid response team that will deploy, and set up/support a Volunteer Coordination Center and train the local community to take over operations.

Objectives:
-Advocacy to strengthen the strategic role of volunteers in disasters
-Establish a global training program to improve and strengthen the management and coordination of volunteers
-Sister City Collaboration: Build a US-Japan disaster response system (starting with WCC-PBV)
-Grow the sister City Collaboration partnership into a global network
-Training response teams in our respective countries to support each other’s surge capacity need for leaders and managers in disaster response (WCC will train bilingual Japanese Americans here and PBV would train bilingual volunteers in Japan
-Create and fund a system and agreement in which PBV and WCC can immediately deploy a leadership team to support each other’s response- outlining support, pre-arrangement of housing etc. and a reserve or response fund
-Implement Community Resiliency Training - building capacity of local governments and community leaders to utilize resources, including volunteers, in disaster time.
-Implement individual/family disaster preparedness training

Targets

The target groups include:
-Civil Society Organisations
-Local governments
-Local community groups
-Disaster Response professionals

Deliverables:
1.1 Existing material developed by WCC and PBV on strengthening strategic role of volunteers in disasters reviewed.
1.2 Brainstorming session on the advocacy material on strengthening strategic role of volunteers in disasters conducted.
1.3 Draft advocacy material on strengthening strategic role of volunteers in disasters available.
1.4 Pilot test of the advocacy material on strengthening strategic role of volunteers in disasters is available.
1.5 Advocacy material on strengthening strategic role of volunteers in disasters finalized and printed.
2.1 A list of national, bilateral and international fora where advocacy could be done for strengthening strategic role of volunteers in disasters available.
2.2 Priority fora to be used for advocacy on strengthening strategic role of volunteers in disasters available.
2.3 A joint activity plan is available and implemented to cover the priority fora for advocacy.
2.4 The efficiency of advocacy campaign reviewed in 2 biennial meetings.
3.1 Priority areas where standard operating procedures need to be adopted identified.
3.2 Exiting standard operating procedure within WCC and PBV are reviewed
3.3 Consensus achieved on the standard operating procedures to be adopted by the WCC and the PBV.
3.4 Incorporate the Standard operating procedures incorporated in to the leading and managing training.
4.1 Existing training material of WCC and PBV reviewed.
4.2 Common terminology to be used for training on Leading and Managing for volunteers is available.
4.3 Brainstorming session for standardization of the training material for the international community conducted.
4.4 Draft leading and managing training package for the international community is available.
4.5 Inputs of branding expert obtained to brand the training package and the programme.
5.1 List of organizations and individuals who are willing to undertake the bilingual training program on leading and managing is available.
5.2 Applications for the training from the interested individuals on leading and managing are called.
5.3 Applicants allocated to 6 training programs in each country on leading and managing.
5.4 Pre-workshop communications for the training programs on leading and managing conducted.
5.5. Six training programs onducted on leading and managing in each country.
5.6. Six training programs on leading and managing in each country evaluated.
6.1 Surveillance system within the WCC and PBV to keep an eye on the disasters that occur in their respective countries and the international community is available.
6.2 A shared protocol to identify disasters in their own countries and the international community that demand response through the Sister City Partnership is available.
6.3 Standard operating procedures to be developed and shared by the agencies to be followed in a disaster that may demand response through the Sister City Partnership is available.
6.4 A simulation exercise on joint response in Sri Lanka as a pilot project through the Sister City Partnership conducted.
7.1 Existing material on Self Care of volunteers developed by WCC and PBV on volunteers is reviewed.
7.2 A brainstorming session on the advocacy material on Self Care of volunteers conducted.
7.3 Draft advocacy material on Self Care of volunteers is available.
7.4 Pilot testing of the advocacy material on Self Care of volunteers is conducted.
8.1 Advocacy material on Self Care of volunteers finalized and printed.
8.2 List of national, bilateral and international fora where advocacy could be done for Self Care of volunteers is available.
8.3 The priority fora to be used for advocacy for Self Care of volunteers identified.
8.4 A joint activity plan and implement it to cover the priority fora for advocacy for Self-Care of Volunteers is available.
8.5 Efficiency of advocacy campaign on Self-Care of Volunteers is assessed biennially.
9.1 Areas for improvement in strengthening communication and coordination identified..
9.2 Common standard operating procedures for improvement in strengthening communication and coordination developed and adopted.
10.1 Sections on communication and coordination in the leading and managing training are reviewed.
10.2 Common standard operating procedures for improvement in strengthening communication and coordination in to leading and managing training are reviewed.
11.1 Existing material developed by WCC and PBV on Self Care of Volunteers are reviewed.
11.2 Brainstorming session on improvements on Self Care of Volunteers is conducted.
11.3 Draft training material with improvements on Self Care of Volunteers available.
11.4 Pilot test of the improved training material on Self Care of Volunteers conducted.
11.5 Improved training material on Self Care of Volunteers into the leading and managing training.

Indicators

Key Performance Indicators:
1.1 Has the existing material developed by WCC and PBV on strengthening strategic role of volunteers in disasters been reviewed? Yes/No
1.2 Has a brainstorming session on the advocacy material on strengthening strategic role of volunteers in disasters been conducted? Yes/No
1.3 Is draft advocacy material on strengthening strategic role of volunteers in disasters available? Yes/No
1.4 Has a pilot test of the advocacy material on strengthening strategic role of volunteers in disasters been conducted? Yes/No
1.5 Has the advocacy material on strengthening strategic role of volunteers in disasters been finalized and printed? Yes/No
2.1 Is a list of national, bilateral and international fora where advocacy could be done for strengthening strategic role of volunteers in disasters available? Yes/No
2.2 Have priority fora to be used for advocacy on strengthening strategic role of volunteers in disasters been identified? Yes/No
2.3 Is a joint activity plan available and being implemented to cover the priority fora for advocacy? Yes/No
2.4 What is the coverage of priority fora that have been covered through the advocacy program? Percentage? Yes/No
3.1 Have the priority areas where standard operating procedures need to be adopted been identified? Yes/No
3.2 Have the exiting standard operating procedures within WCC and PBV been reviewed? Yes/No
3.3 Has consensus been achieved on the standard operating procedures to be adopted by the WCC and the PBV? Yes/No
3.4 Have the standard operating procedures been incorporated in to the leading and managing training? Yes/No
4.1 Have the training material of WCC and PBV been reviewed? Yes/No
4.2 Is there common terminology to be used for training on Leading and Managing for volunteers? Yes/No
4.3 Has a brainstorming session for standardization of the training material for the international community been conducted? Yes? No
4.4 Is there a draft leading and managing training package for the international community? Yes/No
4.5 Have inputs of branding expert been obtained to brand the training package and the program? Yes/No
5.1 Is there a list of organizations and individuals who are willing to undertake the bilingual training program on leading and managing? Yes/No
5.2 Have applications for the training from the interested individuals on leading and managing been called?
5.3 Have applicants been allocated to six training programs to in each country on leading and managing?
5.4 Have pre-workshop communications for the training programs on leading and managing been conducted?
5.5 How many training programs have been conducted on leading and managing in each country? Number out of six
5.6 How many programs have been conducted on leading and managing in each country evaluated? Number out of total number of trainings conducted
6.1 Is there a surveillance system within the WCC and the PBV to keep an eye on the disasters that occur in their respective countries and the international community? Yes/No
6.2 Is there a shared protocol to identify disasters in their own countries and the international community that demand response through the Sister City Partnership? Yes/No
6.3 Have standard operating procedures been developed and shared by the agencies to be followed in a disaster that may demand response through the Sister City Partnership? Yes/No
6.4 Has a simulation exercise on joint response in Sri Lanka as a pilot project through the Sister City Partnership been conducted? Yes/No
7.1 Has the existing material on Self Care of volunteers developed by WCC and PBV on volunteers been reviewed? Yes/No
7.2 Has a brainstorming session on the advocacy material on Self Care of volunteers been conducted? Yes/No
7.3 Is Draft advocacy material on Self Care of volunteers available? Yes/No
7.4 has pilot testing of the advocacy material on Self Care of volunteers been conducted? Yes/No
8.1 Has advocacy material on Self Care of volunteers finalized and printed? Yes/No
8.2 Is there a list of national, bilateral and international fora where advocacy could be done for Self Care of volunteers? Yes/No
8.3 Have the priority fora to be used for advocacy for Self Care of volunteers identified?
8.4 Is there a joint activity plan and has it been implemented to cover the priority fora for advocacy for Self-Care ?
8.5 How many meetings have been conducted to assess the effectiveness of advocacy campaign on Self-Care of Volunteers per year? Number out of two
9.1 Have the areas for improvement in strengthening communication and coordination been identified? Yes/No
9.2 Have common standard operating procedures for improvement in strengthening communication and coordination been developed and adopted? Yes/No
10.1 Have sections on communication and coordination in the leading and managing training been reviewed? Yes/No
10.2 Have common standard operating procedures for improvement in strengthening communication and coordination in to leading and managing training been reviewed? Yes/No
11.1 Have the existing material developed by WCC and PBV on Self Care of Volunteers been reviewed? Yes/No
11.2 Has a brainstorming session on improvements on Self Care of Volunteers been conducted?
11.3 Is there a draft training material with improvements on Self Care of Volunteers? Yes/No
11.4 Has a pilot test of the improved training material on Self Care of Volunteers been conducted?
11.5 Have improved training material on Self Care of Volunteers been incorporated into into the leading and managing training?

Means of verification

-Each organization to submit a three monthly performance report based on the Key Performance Indicators.
-Both Organizations jointly publish a biennial progress report
-An independent evaluation to be conducted at the end of the program period based on the program framework.

Timeframe

From Mar 2015 to Feb 2016 with expected extensions

Contact Person

Mr Takashi YAMAMOTO
President, Peace Boat Disaster Relief Volunter Center

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