Voluntary commitment

Corporate Volunteer Network

Description

The Corporate Volunteer Network commits to establishing, building and maintaining a network of corporations, NGOs/NPOs, and intermediary organizations who are engaged in the recovery of areas affected by disaster.

The networks position is:
-to be able to provide quick and efficient support in case of a disaster in Japan
-to encourage cooperation within the members as a platform

After experiencing the Great East Japan earthquake, its restoration and its revival it became clear how important the cooperation of civilians are in case of a disaster. To be able to react fast and efficiently during a disaster, a system has to be constructed during ordinary times, in which companies, non profit organizations and administrations have to work stronger together with a relationship of mutual trust. In order to prepare for a future disaster the first priority should be to strengthen the network by establishing a “Civilian disaster relief and support for disaster struck area network”, where companies and non profit organizations can meet, so that in case of a disaster fast and efficient actions can be conducted.

Targets

Our network’s two main pillars of the activities are as follows:

(1) “Reconstruction of a current disaster - The Great East Japan Earthquake”
Having the goal of promoting disaster relief activities, each companies resources are focused on Onagawa town leveraging characteristics of companies and proficiencies of employees.
Since May 2013 over a period of 5 month we conducted a total of 4 local visits in order to build a relationship of mutual trust, therefore, we succeeded in coming up with a feasible program
Now we are working on realizing our program through inviting network enterprises to work together in the fields of tourism, health and education.

(2) “Working towards possible future disasters”
Gathering knowledge from our network members we established a “Guidance for disaster support”. At the workshop of one of our regular meetings we examined published articles
and the 16 companies and organizations that have given our network a name started to work as an editing committee.
We hope that our experience will in some kind be useful for future disasters that is why we published our know-how

Activities during ordinary times

-Regular meeting every two month (to exchange information and build trust)
-Share information through the registered members mailing list
-Introduce the support of areas struck by disaster and call out to cooperation for support
-Management and planning of the local inspections
-Operating volunteer training (including certificates)
-Organizing explanation meetings within companies: offer local raw material, dispatch lecturers
-strengthen the connection between the central ministries and government offices and self-governing bodies
-encourage to make a foundation for disaster relief support (reserve financing scheme) within a company
-Make a prior-contract with companies and self-governing body (people, goods, money, ships, helicopters, vehicles, etc.)
-Plan a manual for company employee dispatch and other necessary adjustments within a company
-Other activities that are seen as necessary by members

Activities during an emergency:
-Share the information by the non-profit organizations
-Collect information (about the administration of the area struck by a disaster and media relations)
-Match the needs with the actual support (people, goods, money, etc.)
-Share the information with the companies and organizations in the regular meetings
-Other activities, that are seen as necessary by members

Network Participation Standards
Companies
-Offer goods, money and dispatch company employees, companies that have achieved results in disaster relief support
-Companies that have the intentions to work on disaster prevention and disaster relief support
Non-profit organizations:
-Organizations that have achieved results within and outside the country
-Organizations that have a relationship with a wide range of companies, administrations and stakeholders to attempt to get support

Indicators

PROJECTS

Preparing for the next disaster
Guide book for disaster relief
On March 11th 2014, three years since the Great East Japan Earthquake, the “Civil disaster prevention and disaster stricken area support network”(CVN) announced the “Guide book for disaster relief”.
In the wake of the Great East Japan Earthquake, many companies thought of ways to support the affected areas by finding recipients and places to support, and carried out relief activities from the very first step,despite having little to none previous experience. Thinking that their experience may be of help for future disasters,the head of the CSR(corporate social responsibility) for civil cooperations, NPO's that carried out support in the affected areas,and intermediary organizations which helped manage those NPO's all gathered to put together this guide book as a voluntary project.

In the handwritten edition, there are specific examples and know-hows on the hardships and plans on managing disaster relief as a company in the “people, things, money, information” category.
Please utilize this guide book to prepare for future disasters.

The printed edition is scheduled to be published in mid April. If you are interested in purchasing the guide book, please contact the CVN office.

Supporting the affected areas
The Onagawa project
For a duration of five months from May 2013, Onagawa town became the focus area, and upon paying four visits, the companies built up a strong relationship with the region and planned feasible programs to be held there.
The aim of the program was to promote support activities for disaster stricken areas by taking advantage of the the employees professional skills and the traits of the cooperation.
Some of our projects are; career education for the children in Onagawa town,walk rallies targeted for all citizens as an activity of community development, community support for restoration housing, reviving tourism for Onagawa town and making training contents for other companies. We are currently still working towards specifying the projects.

Updating information and calling out for cooperation is frequently done at the network's regular meetings and through the mailing list.

Means of verification

-Number of regular meetings with network
-Project reports on ongoing and completed projects
-Number of member organizations
-Number of member volunteers by member organizations
-Value of goods provide by member organisations
-Value of donations by member organizations
-Number of interventions

Timeframe

March 2015 to Feb 2016 with extended extensions

Contact Person

Mr Takashi YAMAMOTO
Secretariat, Corporate Volunteer Network

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