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Project Coordinator

Asian Disaster Preparedness Center (ADPC)

About Asian Disaster Preparedness Center

ADPC is an autonomous intergovernmental organization with a vision to reduce disaster and climate risk impacts on communities and countries in Asia and the Pacific by working with governments, development partners, international organizations, NGOs, civil society, private sector, media, and other key stakeholders. Established in 1986 as a technical capacity building center, ADPC has grown and diversified its expertise across social and physical sciences to support sustainable solutions for risk reduction across a broad range of specialist areas. With over 100 staff from 19 different nationalities and a wide range of professional expertise from atmospheric scientists to social scientists with experiences from all levels of engagement typically required for Disaster Risk Reduction (DRR) and Climate Resilience (CR) in an effective manner. ADPC is a competent regional resource center and has seven thematic departments: ADPC Academy, Risk Governance, Climate Resilience, Urban Resilience, Health Risk Management, Preparedness for Response and Recovery, Geospatial Information. These are supported by Finance, Human Resources and Administration, and Strategic Planning departments. In addition to the departments, ADPC works on three cross-cutting themes: Gender and Diversity, Poverty and Livelihoods, and Regional and Transboundary Cooperation through permanent working committees. ADPC Strategy 2020 guides the organization in providing comprehensive risk reduction support to countries and communities in Asia and the Pacific. ADPC recognizes the importance of examining the linkages between disaster risk management, poverty reduction, gender equality, sustainability, rights-based approaches, climate change and regional cooperation. For details please refer to ADPC website at


Safer communities and sustainable development through disaster risk reduction. Page 2 | 4 ADPC has been implementing a Regional Program on “Urban Resilience to Climate Extremes in Southeast Asia” (URCE). The URCE program, which is supported by Norwegian Agency for Development Cooperation (Norad), aims to build “resilient communities in deltaic and coastal urban areas” and strengthen resilience of urban systems and urban communities to the current and emerging climate extremes, disaster and emergencies that are anticipated in coming years. The program will be implemented in three target cities in Myanmar (Dala Township in Yangon City) and Vietnam (Nam Dinh and My Tho Cities). The program has five outcomes, namely, Improved multi-hazard early warning systems and risk knowledge (Outcome 1), Strengthened urban community readiness and local preparedness (Outcome2), Improved urban sectoral preparedness and emergency response (Outcome 3), Strengthened urban risk governance systems for dealing with emerging climate extremes and emergencies (Outcome 4) and Improved knowledge and awareness on building urban climate resilience for extremes in Asia and the Pacific (Outcome 5). This five-year program has started its implementation in November 2018 and spans up until December 2023. C. Statement of Intent: The Project coordinator will be mainly responsible for coordination and implementation of URCE program in Viet Nam. He/she will also be responsible for administration and logistical support for the programs/projects. This position is located in Hanoi, Viet Nam. Note: It is not the intent of this Position Description to cover every aspect of the position requirements, rather to highlight the most important areas of personal and joint responsibility.

Duties and Responsibilities

The project coordinator will be responsible for the following duties and responsibilities.

Program Coordination and Implementation:

  • Ensure the efficient and effective implementation of URCE program in Viet Nam by providing coordination support;
  • Coordinate with concerned government agencies and other stakeholders to actively participate and guide in implementation of URCE program in Viet Nam;
  • Make arrangement for Program meetings, workshops, trainings, forums, exchange visits, etc;
  • Provide support to the development of guidelines, tools, training materials, publications, etc;
  • Support the program team in monitoring of the implementation progress and Safer communities and sustainable development through disaster risk reduction;
  • Translate program related documents and publications from English to Vietnamese and vice-versa; and
  • Perform any other institutional tasks assigned by the Supervisor.

Corporate / institutional:

  • Foster partnership with government agencies and relevant stakeholders to ensure smooth implementation of programs/projects;
  • Represent ADPC in discussions / meetings / forums with different stakeholder, whenever necessary;
  • Assist ADPC in conducting meetings with development partners or similar meetings in nature;
  • Keep track of possible project / program opportunities in Viet Nam, inform and assist ADPC in developing proposals; and
  • Be responsible for administrative, financial and logistical arrangement of ADPC office in Viet Nam.


  • Self-development and keep updated in the field of specialization and contribute to the development and implementation of Project/programs;
  • Ensure compliance with organizational policy and procedures;
  • Provide full support in achieving the project outcomes on time;
  • Actively contribute to the ADPC body of knowledge;
  • Strong desire to learn and willing to undertake new challenges; and
  • Self-confident; willingness to work hard.

Required Qualifications and Specifications


  • Master's degree in disaster/climate risk management, urban planning, environmental science, public health, development, and planning or similar fields;
  • A relevant first-level university degree in the above fields with demonstrated capacity with work experience in disaster risk management, urban resilience-related subjects may be accepted in lieu of the advanced university degree.

Work Experience

  • Minimum five years of experience in the field of project management with strong coordination skills with a minimum of three years of progressively responsible experience in disaster and climate risk management/reduction projects;
  • Practical experience of working in a multi-cultural team and ability to work independently and under pressure;
  • Experience working with an international organization is a plus. Safer communities and sustainable development through disaster risk reduction.


  • Familiarity with disaster risk management, urban resilience, climate change adaptation, institutional system, and disaster management system in Viet Nam;
  • Experience in data collection, organizing trainings, workshops, and meetings;
  • Ability to network, coordinate and cooperate with government authorities, local communities and other partners and build strong mutual relationships; and
  • Sensitivity to cultural differences, ability to adapt to the context and work under pressure. Language skills Excellent Vietnamese and English communication skills.

Reporting Relationships

Project Coordinator will report to Director of Urban Resilience Department and work in close coordination with the Project Manager in Viet Nam and other project team members at the Headquarters of ADPC to carry out different activities under the program.

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    Viet Nam

  • Additional location info Hanoi
  • Closing Date 5 May 2021

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