Finance and admin coordinator

A. About Asian Disaster Preparedness Center

ADPC is an autonomous international organization with a vision to reduce disaster and climate risk impacts on communities and countries in Asia and the Pacific by working with governments, development partners, international organizations, NGOs, civil society, private sector, media, and other key stakeholders.

Established in 1986 as a technical capacity building center, ADPC has grown and diversified its expertise across social and physical sciences to support sustainable solutions for risk reduction across a broad range of specialist areas. With over 100 staff from 19 different nationalities and a wide range of professional expertise from atmospheric scientists to social scientists with experiences from all levels of engagement typically required for Disaster Risk Reduction (DRR) and Climate Resilience (CR) in an effective manner. ADPC is a competent regional resource center and has seven thematic departments: ADPC Academy, Risk Governance, Climate Resilience, Urban Resilience, Health Risk Management, Preparedness for Response and Recovery, Geospatial Information. These are supported by Finance, Human Resources and Administration, and Strategic Planning departments. In addition to the departments, ADPC works on three cross-cutting themes: Gender and Diversity, Poverty and Livelihoods, and Regional and Transboundary Cooperation through permanent working committees.

ADPC Strategy 2020 guides the organization in providing comprehensive risk reduction support to countries and communities in Asia and the Pacific. ADPC recognizes the importance of examining the linkages between disaster risk management, poverty reduction, gender equality, sustainability, rights-based approaches, climate change and regional cooperation.

For details please refer to ADPC website at http://www.adpc.net/

B. Background

ADPC has been implementing a project to provide technical services on Meteorology Systems and Services Integrator (MSSI) for “Strengthening Meteorological Information Services and Early Warning Systems (Component A)” under Bangladesh Weather and Climate Services Regional Project (BWCSRP). The BWCSRP Component-A is implemented by Bangladesh Meteorological Department (BMD), which is financially supported by the World Bank (WB) and the Government of Bangladesh (GoB). This project aims to strengthen the capacity of the Government of Bangladesh to deliver effective weather, water and climate information and services to various sector agencies and communities by improving meteorological monitoring, forecasting, early warning systems, and strengthening the capacity of communities to use available products and information. In accordance with the ToR document the project assignment of Component A consists of followings:

Assessing, designing, developing and implementing monitoring, forecasting and service delivery systems that are well-integrated and can operate seamlessly and efficiently to provide quality products in a reliable and robust manner;

Building capabilities of the staff through a comprehensive training programme to enable them to use the modernized systems of BMD for delivery of fit-for-purpose meteorological services to end-users based on their requirements;

Working collaboratively with sector stakeholders to design, develop and deliver services for building economic resiliency; and

Developing the appropriate tender documents in support of the implementation of the project.

C. Statement of Intent

The Finance and Admin Coordinator will be responsible for undertaking all the finance and administrative tasks of various programs/projects being implemented in Bangladesh (including WB-BMD supported MSSI project) and liaise with ADPC Human Resources and Administration and Finance Departments on a regular basis.

This Finance and Admin Coordinator will be based in Dhaka, Bangladesh.

Note:

It is not the intent of this Position Description to cover every aspect of the position requirements, rather to highlight the most important areas of personal and joint responsibility.

D. Duties and Responsibilities

The Finance and Admin Coordinator will be responsible for the following:

- Coordinate finance and admin tasks of projects / programs and organize regular meetings & conferences;
- Keeping financial transaction records, processing invoices, maintaining petty cash account and preparing balance sheets;
- Ensure timely submission of liquidation reports, timesheets, staff leave and other administrative forms on regular basis;
- Provide administrative and finance support to the project teams;
- Support project management, monitoring & evaluation and reporting tasks assigned by respective project managers;
- Support training events, participants and field missions during the project implementation;
- Ensure necessary procurement in line with project and office allocation.
- Ensure visa processing and related necessary documents for staffs, consultants and resource persons.
- Support Country Representative on management of day to day functions of the Office;
- Other duties and responsibilities as assigned by the supervisors.**

E. Qualifications

- Masters in Economics, Finance, Accounting, Management or any other relevant discipline from a recognized University.
- At least four years of relevant first-hand and progressive experience on providing support on human resources (HR), finance, office administration and logistics in non-profit sector, INGOs or UN agencies.
- Knowledge of current financial and accounting computer applications.
- Familiarity and at least two years of work experience in coordinating international workshops, conferences, and meetings.
- Knowledge of working ethics of national government agencies, International NGOs, National NGOs, private organizations and international organizations would prove to be an added advantage
- Proficiency in English and Bangla Language both in writing and speaking.
- Willingness to frequently travel for project activities and corporate functions or different project locations;

Personal Qualities

- Self-motivated, pro-active and takes initiative
- Demonstrated ability and plan and organize work and time independently
- Excellent interpersonal skills, team-oriented work style, and experience in working in a multi- cultural environment
- Strong desire to learn, undertake new challenges, must be a creative problem-solver, must have self-confidence, willingness to work hard, good sense of humor but with seriousness about the quality and excellence of work.

F. Reporting Relationship

- Report directly to the Country Representative and Director of Climate Resilience **
- Work closely with other team member of the department and of ADPC**

G. Contract Duration

One (1) year contract with possibility of extension subject to fund availability and performance.

H. Selection Method

The staff will be selected in accordance with ADPC’s recruitment process