Disaster risk management program manager

Objectives

• Objective 1: Manage the KPK/FATA DRM Project

- Ensure quality and integrity of targeting, implementation, including adherence to technical guidelines, administrative systems, and established deadlines. Identify and respond to related staff capacity building priorities.
- Develop and maintain (with the Monitoring, Evaluation and Learning [MEAL] officer)regular project monitoring that includes participatory methods, program progress, effectiveness of ACF facilitation, progress toward achieving targets, ability to measure stated indicators, programme adherence to methodology, budget expenditure, etc.
- Prepare internal and external reports for ACF and donors, including APR, interim report, final report expenditure plans and SitReps.
- Mainstreaming gender, and protection in project/program activities.
- Conduct baseline surveys prior to implementation of projects (Technical Assessment, PCVA, HH etc).
- Forecast on a monthly basis the project team planning for the next quarter (per week) according to the project proposal.
- Update on a weekly basis the next week planning of the project team (including local partner) according to the achievements and updated project priorities.
- Update on a monthly basis the annual works plans and logical framework of the project according to the achievements of the period.
- Ensure appropriate design of hardware and select external contractors if necessary. Report directly to the Technical and KPK Field Coordinators all project operations and activities.
- Any other task as required

• Objective 2: Develop the KPK/FATA Disaster Risk management program.

- Define program implementation modalities (targeting criteria, mobilisation modalities, local partnerships, participant training curricula, monitoring systems, staff schedules, etc.) in coordination with FieldCO.
- Develop culturally acceptable and easy to understand DRM promotion tools for and ensure appropriate implementation of them.
- Search actively potential local capacities that can give an add value to the project (NGO, Institution, University, external consultant, etc.)
- Archive all the project technical documents for an easy access to all the project information.
- Capitalize and systematize the project experience and extract lessons learnt and best practice
- Increase departmental integration with FSL, WaSH amd NUT through integrated assessment, design, implementation and surveillance (including geographic, household, and individual targeting utilising integrated indicators) as per FieldCO guidance.
- Establish when needed new DRM teams in new bases in KPK/FATA, and/or expand existing teams (recruitment, training, organigram strategy) in coordination with FieldCO.
- Contribute to agency contingency planning for possible DRM emergency response if required, and strengthen the mission’s capacity to undertake DRM-related assessments and develop DRM programs
- Contribute to developing concept papers and proposals for prospective donors.
- Participate in updates of the ACF Pakistan DRM strategy, in addition to the larger country strategy to which it contributes.
- Evaluate the relevance and appropriateness of current and future programming in relation to DRM promotion in the local context.

• Objective 3 : Manage the human resources of the project team

- Lead DRM staff recruitment and ongoing capacity building; identify staff and stakeholder training needs; conduct regular performance evaluations and draft/revise Job Descriptions and team organization.
- Provide technical support to staff and promote learning based on project objectives and activities and ensure documentation and sharing of learning with other sectors and programs. To train the technical staff according to the needs identified (Training Plan to be done)
- Ensure that staff responsibilities are clearly defined and understood, with performance objectives set against work plans and regularly monitored.
- Adhere to and ensure Security Protocols are followed by WASH teams both when in Office and field areas as per FieldCO, HoBs instructions.

• Objective 4 : Coordinate/manage the project financial, logistic and security requirements/needs

- Forecast on a monthly basis the logistics operations needed for the next quarter (per week) to the Head of Base and/or FieldCO
- Forecast on a monthly basis the financial needs for the next month to the Head of Base and or FieldCO,
- Control and sign all Internal Order Forms from the technical team before communicating them to the Head of Base and/or Field Coordinator (Procedure, budget and result to achieve needs to be check),
- Validate purchase of any supply/service in coordination with the Head of Base and/or Field Coordinator through quality inspections before any contract / Purchase order will be signed by the Head of Base and/or Field Coordinator.
- To transmit to the Head of Base and/or Field Coordinator all the information on security coming from the technical team in the field.

• Objective 5 : To represent ACF in KPK/FATA for all Disaster Risk Management concerns.

- Establish terms of partnership with the local authorities, and nurture the nascent partnership established with district offices and authorities
- Manage the ACF partnership with the University of Peshawar according to the established MoU, and to propose amendments to the MoU if necessary.
- Represent ACF and participate in district and provincial level DRM Cluster / early recovery working group meetings and other relevant humanitarian/recovery coordination meetings.
- To develop and manage institutional relations with local authorities, NGOs and other partners.
- Represent ACF externally and collaborate/coordinate with government authorities, NGOs , and UN agencies on WASH issues at district level in coordination with FieldCO.
- Make sure that all the relevant stakeholders have enough information about ACF background, program, objectives, working areas, duration of programs and activities in the field

Qualifications requested

Experience

- Bachelors qualification (or further) in engineering, environmental science, rural development or DRM related studies,
- Experience of Disaster Risk Reduction program compulsory.
- Experience with project management cycle (PCM), budgets, and donor requirements/protocols required.
- Experiences in both (i) emergency and (ii) development projects would be an asset.
- Previous experience with ACF would be an asset
- Experience in management of volatile security contexts with capacity to face a stressful environment
- Experience in Pakistan would be an asset.

Skills

- Good analytical and communication skills and ability to deal with partners
- Good computer skills, especially MS Office.
- Ability to be flexible in terms of planning (natural or manmade disaster in the country may imply rapid changes and therefore adaptability), and to capitalize on past experience and information available and become autonomous quickly
- To be well organized, rigorous, disciplined and able to work and arrive at decisions autonomously with minimal guidance.
- Ability to organize, train and motivate a multicultural team, excellent diplomatic and negotiation skills. Excellent management skills (HR, projects, stress management)
- Good communication skills, fluent in English (professional English needed). Excellent drafting and writing skills, able to represent organization’s interests and clearly communicate its mandate and charter.
- Good understanding on integrated programs (DRM, FSL,WASH,NUT) and incorporation of cross-cutting issues (Gender, Protection)
- Able to live and work within a team and respect the rules of collective living
- Have Common Sense