Under the guidance and supervision of the Programme Manager – Crisis Prevention and Recovery/Environment Team, and in close collaboration with the Chief Technical Advisor and the Instituto Nacional de Gestão de Calamidades (INGC), the Programme Officer is responsible for the implementation of the disaster risk reduction/recovery and Climate Change project within the CPR/Environment portfolios.
Apart from developing capacity building initiatives in the field of DRR/CCA, the Programme Officer will also be responsible for the management and evaluation of programme activities within his/her portfolio, providing policy and technical advisory services. He/she will also participate in mainstreaming DRR/CCA activities into UNDP Country Office (CO) Programme.
The Programme Officer works in close collaboration with CPR/Environment Unit team members, the Operations team, staff from other UN agencies, government officials, donors, technical experts, and civil society organizations to ensure successful implementation of UNDP DRR/CCA project.
Duties and responsibilities
Summary of key functions
• Ensuring strategic direction of UNDP DRR/CCA project;
• Management of the CO’s DRR/CCA Project;
• Strategic partnerships and support to resource mobilization;
• Provision of top quality policy advice services to the Government and facilitation of knowledge building and management on disaster risk reduction and adaptation to climate change issues.
• As a member of the Crisis Prevention and Recovery/Environment Unit, ensures the strategic direction of UNDP DRR/CCA project and project activities, focusing on achievement of the following results:
- Thorough analysis of the political, social and economic situation in the country and collaborative preparation/revision of UNDAF, CPD, AWPs and other documents;
- Assessment of the socio-economic environment and continuous dialogue with partners to provide development advisory services in the field of disaster reduction and climate change adaptation, identifying of catalytic areas where DRR/CCA can be integrated and add value to other, ongoing or planned UNDP support interventions;
- Analysis of context, indicators, policy documents especially for the Country Programme and other strategic documents in the thematic area of disaster reduction and climate change adaptation, coordination with and supporting to Global Programmes at the national level (more specifically the Global Risk Identification Programme and the Global Mainstreaming Programme) seeking complementarities and mainstreaming into other UNDP practice areas where the Country Office has special interest and/or comparative advantages;
• Support to the collection, compilation and updating of existing information on hazards, vulnerabilities and capacities in the country ensuring that this information is taken into consideration in the formulation, negotiation and implementation of UNDP development programmes.
• Ensures effective management of the CO DRR/CCA project focusing on quality control of the full cycle of programming from formulation to implementation achieving the following results:
• Monitoring of ongoing projects substantively and financially through discussing project work plans, progress and performance; evaluation missions and development of TORs for consultants;
• Production and analysis of finance managerial information such as: programme and project budget financial reports, including analysis of income and expenditures. Monitoring and updating of the financial data relating to the Budget Allotments. Timely production of all required reports, including HQ’s reports and project delivery reports;
• Visits to project sites to monitor and assess implementation; resolving problems in execution and implementation.
• Progress reports regularly prepared on activities, outputs and outcomes. Preparation of donor reports;
• In the event of a disaster, assistance to the Resident Coordinator/Resident Representative in the formulation of UNDP components in situation reports and appeals and in the design of early recovery frameworks that ensure risk reduction considerations are factored in the rehabilitation and reconstruction programmes;
• Complementarity and integration with ongoing projects in other portfolios.
• Establishes and maintains strategic partnerships and supports the resource mobilization focusing on the achievement of the following results:
• Creation and coordination of partnerships with the UN Agencies, government institutions, bi-lateral and multi-lateral donors, private sector, civil society, etc.
• Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for cost-sharing;
• Mobilization of cost-sharing resources from the government, donors and other partners to leverage UNDP resources for disaster reduction and adaptation to climate change;
• Assistance in articulating UNDP’s position regarding regional cooperating in disaster risk reduction and climate change in the region, oversees the development of ongoing and planned regional programming.
• Ensures provision of quality advisory services and facilitation of knowledge development and management in the area of DRR/CCA focusing on the achievement of the following results:
• Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to disaster risk reduction and climate change adaptation;
• Coordination of development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners;
• Sound contributions to knowledge networks and communities of practice in the field of disaster reduction and climate change;
• Promotion of awareness and understanding of the UNDP mandate, mission and purpose and focus on Sustainable Human
• Development with special emphasis on thematic area managed; and the links and mutually supportive goals and objectives of disaster reduction, climate change adaptation, sustainable development and the achievement of the Millennium Development Goals.
• Demonstrates integrity by modeling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Knowledge Management and Learning
• Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills;
• In-depth knowledge on development issues, especially in the areas of Crisis Prevention and Recovery.
Development and operational effectiveness
• Ability to lead strategic planning, results-based management and reporting;
• Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources;
• Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery;
• Good knowledge of the Results Management Guide and Toolkit;
• Good ICT skills, knowledge of Atlas;
• Ability to implement new systems and affect staff behavioral/ attitudinal change.
• Management and Leadership
• Builds strong relationships with clients, focuses on impact and results for the client and responds positively to feedback;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates good oral and written communication skills;
• Demonstrates openness to change and ability to manage complexities.
Required skills and experience
Advanced university degree (masters or equivalent) in disaster management, climate change, environment, geography, development planning, agriculture or other relevant fields, or a Bachelors University degree in the same areas with substantial professional experience in DRR and/or CCA.
• Experience of at least 5 years in project management /project coordination in area relevant to DRR/CCA;
• At least 2 years experience in projects related to Disaster Risk Reduction, Disaster Management, Climate Risk Management or Environment;
• Experience with different aspects of project management including development, planning, budgeting, implementation, monitoring of projects;
• An in-depth knowledge of DRR/CCA issues in the country;
• Experience in developing written proposals, project briefs, donor reports and presentations;
• Experience in organizing events (seminars, training workshops etc.);
• Previous working experience in the UN, with UNDP experience preferred;
• Experience working with Government institutions;
• Previous experience with ATLAS project management system is an advantage.
Fluency in Portuguese language and in English (oral and written) is essential.
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